Client Case Study

Ocado plc.

Adopts Oracle Planning, Budgeting, and Forecasting Cloud to scale for hyper-growth

Ocado logo

Financial Transformation

  • Industry

    Internet Retail

  • Employees

    14,000

  • HQ

    Hertfordshire, United Kingdom

  • Website

    www.ocado.com

  • Product & Services used

    Oracle PBCS, Oracle Essbase, Cloud Journey Methodology

Download case study

Ocado is the world's fastest growing online-only grocery retailer, which is why they needed a modern, scalable cloud-based reporting solution to support their global growth plans.

 

Ocado Group plc. has over 580,000 active shoppers, 230,000 orders per week and over £1.5 billion in annual revenue. Unlike its traditional competitors, Ocado has no brick-and-mortar stores and fulfils all home deliveries from its state-of-the-art automated warehouses. Despite its immense growth, Ocado's financial reporting processes were heavily reliant on a myriad of disconnected spreadsheets. This created challenges in data accuracy, time wastage and lack of business insight to support critical decision-making. Providing a scalable and insight-rich finance reporting system to sustain its long-term, competitive advantage was a key group-level priority.

The Ocado Group approached numerous partners to help modernize and re-platform its budget, forecast and reporting processes. Qubix was selected because of our success designing and implementing similar solutions for other large U.K. retailers. Our team of certified Oracle experts delivered Ocado's new reporting system in 12 weeks using our Journey to Cloud methodology. The project was delivered in two phases and followed the analyse, design, build and test approach to ensure all key requirements were fulfilled throughout the engagement.

 

"The reason for looking at Oracle Planning and Budgeting Cloud was to ensure that it helps us scale, but also helps us bring a lot more insight into our dynamic business."

Headshot - Hetal Desai

Hetal Desai
Finance Director, Ocado plc.

 

Moreover, Qubix helped provide a 'single version of truth' which resulted in significant time-savings and improved data integrity. This included automated data loads and consolidations between the planning application and Ocado's ERP system.

 

"One source of truth is very important for a company like ours  because we're growing and people have different data sources... having one data source in the cloud ensures confidence in the numbers."

Headshot - Vineta Bajaj

Vineta Bajaj
Group Financial Controller, Ocado plc.

 

Challenges

  • Dependent on Excel templates to create budgets, forecasts and reports across income, balance sheet and cash flow for both management and statutory reporting
  • Non-standardized, error-prone and disconnected reporting process with significant 'key person' risk
  • Difficulty collating data from ERP system to create financial reports for key decision-making

Solution

  • Implementation of Oracle Planning and Budgeting Cloud Service (PBCS) and Essbase cubes to hold the data sets 
  • Phase 1 included management and statutory reporting and ad-hoc analysis via SmartView, followed by phase 2 that focused on payroll budgets and forecasts by employee and role
  • Automated data consolidation and loading from ERP system and other sources within PBCS
  • Qubix Journey to Cloud Methodology to accelerate delivery to the cloud

Results

  • Delivered cloud-based planning and budgeting for streamlined management and statutory reporting processes
  • Variance analysis between Actual, Forecast and Budget
  • Improved the accuracy and quality of budget information to support better decision-making
  • Eliminated manual Excel-based processes for financial reporting

 

Ocado video case study:

 

 

Want to know more about this engagement? Please download the pdf case study. ⬅️

Share

Why did Ocado choose Oracle Cloud?

" There are two reasons why we picked Oracle EPM Cloud. Firstly, our main direct competitors use an Oracle Planning solution. Secondly, Gartner's Magic Quadrant always ranks Oracle EPM solutions as number one for the last number of years. "

Vineta Bajaj-1

Vineta Bajaj

Group Financial Controller, Ocado

 Related case studies

How we create client success

AIB
Finance Transformation

Moves to cloud planning for greater efficiency and insight

Allied Irish Bank (AIB) eliminates its reliance on large, complex and error-prone spreadsheets and Excel models for a connected, standardized cloud planning platform across business units.

Read case study
YMCA NSW
Finance Transformation

Transforms planning and budgeting in the cloud

YMCA New South Wales replaces manual, spreadsheet-based processes for improved budget control and enabled its finance team to focus on the levers of growth such as profitable occupancy growth in children's services.

Read case study
Hyde Housing Image
Finance Transformation

Moves from on-premises to planning in the cloud 

Hyde's on-premises Hyperion Planning was outdated against evolving business needs and fast-approaching end of support. With the help of Qubix, Hyde moved to the cloud for better planning efficiency and effectiveness.

Read case study

Get in touch with Qubix

Please share some details with us, and we'll get in touch as soon as we can.

Contact Us