Qubix | Success Story

YMCA NSW Enhances Control for Budget Review Process and Supports Better Decisions with Oracle Cloud

YMCA New South Wales is a profit-for-purpose organization that supports more than 40 local communities in New South Wales and the Australian Capital Territory. It runs recreation centers and sports stadiums facilities; children’s services; and outdoor education and camping programs. YMCA NSW believes in the power of inspired young people and pursues a range of impact activities that builds their capacity in employment, education, well-being, and mental health.

Previously, each budget owner needed to download and consolidate data from the main accounting system into spreadsheets. The process was cumbersome and error-prone, making it difficult for managers to analyze the underlying business drivers. YMCA NSW wanted to simplify the entire process and enable users to make more informed decisions.

"By standardizing the consolidation cycle across multiple business divisions with Oracle Planning and Budgeting Cloud, we enhanced data accuracy and shortened the time to prepare our forecast and budget reviews. Our managers can now focus on analyzing business results and make faster decisions."

John DeVitis
Financial Planning and Analysis Manager

YMCA NSW insured fast, attainable results that align with their finance transformation goals with Qubix's Journey to Cloud methodology — a proven best-practice approach that combines our deep industry and technical expertise to design, implement and manage your migration to cloud.

Qubix assisted YMCA NSW to configure Oracle Planning and Budgeting Cloud Service in accordance with the requirements of each business division. Qubix also delivered training to the financial planning and analysis team. YMCA NSW initially went live with the new platform to support Q2 forecasting and then started the full financial year budgeting process four months later.

"We chose Oracle Planning and Budgeting Cloud Service for its comprehensive reporting features, integration capabilities with other data sources, and proven stability."

John DeVitis
Financial Planning and Analysis Manager

Challenges

Improve the efficiency of the budget review and approval cycle by consolidating complex financial data from multiple business divisions, such as children’s services and fitness centers, into a centralized platform and eliminating back-and forth emails.
Ensure data accuracy and increase management’s confidence by providing users with instant access to planning data, such as budget for a new aquatic center, instead of using manual spreadsheets.
Support faster decisions by enabling managers to easily analyze business performance in multiple dimensions, such as by division and by location.

Solution

Implementation of Oracle EPM Planning Cloud Service (PBCS)
Data management and integration between source systems, planning applications and ERP system using Qubix Cloudbridge
Qubix Journey to Cloud Methodology to accelerate delivery to the cloud
End user training for financial planning and analysis team

Results

Increased planning process efficiency and enabled managers to focus on analyzing business drivers—such as profitable occupancy growth in children’s services—rather than collating spreadsheets, by using Oracle Planning and Budgeting Cloud to automate the consolidation cycle and enable instantaneous changes to reports.
Enhanced control for the budget review process by gaining the flexibility to configure workflows and approvers based on the needs of each business unit, such as community services and fitness centers, empowering users to easily view and track the approval status via a centralized planning platform.
Leveraged the predictive forecasting capability of Oracle Planning and Budgeting Cloud to provide executives with faster and greater insight into the business, such as modelling different scenarios of the number of children attending outside school hours’ care centers by location.
Raised the quality of reports to board members and improved management confidence by integrating Oracle Planning and Budgeting Cloud with its accounting system and data warehouse, providing a single, reliable view of financial and operating results for YMCA NSW.
Improved user experience by adopting an intuitive Oracle Planning and Budgeting Cloud to streamline budgeting and forecasting processes for multiple business divisions.